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Motion Meetings 2.0

Complete Feature List

Everything your organization needs to run secure, formal virtual meetings — AGMs, special meetings, and governance events at any scale.

What's Included

Motion Meetings 2.0 is an all-in-one platform for secure virtual meetings with built-in voting, elections, Q&A, documents, and reporting. Below is the complete list of features organized by category.

Meeting Types & Setup

  • Annual General Meeting (AGM)
  • Special Meeting
  • Board Meeting
  • 12-step meeting creation wizard
  • Organization profile with custom branding (logo, timezone, language)
  • Team member roles: Admin or Viewer
  • Invite and manage team members

Participation Channels

  • Web — browser-based with personalized magic link; no password, no app download
  • Phone — dial-in with personal 6-digit PIN; keypad voting (1=Yes, 2=No, 3=Abstain)
  • In-Person — staff-managed check-in and voting at venue
  • Waiting Room — hold participants before admission

Roles & Access Control

  • Organizer — full meeting control
  • Speaker — Speaker Room + curated Q&A queue + all documents
  • Guest Speaker — filtered Q&A + organizer-selected documents only
  • Screener — approves/rejects raw Q&A submissions
  • Selector — routes approved questions to speaker queue
  • Attendee — votes, submits questions, views documents
  • Observer — view-only access
  • In-Person Attendee — staff-managed voting at venue

Video & Audio

  • Browser-based video conferencing — no install required
  • Per-participant microphone and camera controls
  • Audio output device selection including Bluetooth headsets
  • Device switching mid-meeting without disconnecting
  • Screen sharing for presenters
  • Organizer can mute or disable any participant's camera

Participant Management

  • CSV import — First Name, Last Name, Email, Role, Vote Weight, Phone
  • Manual participant addition and editing
  • Status tracking: Invited, Joined, Left, Not Sent
  • Resend invitations individually
  • Assign and change roles before or during the meeting

Document Management

  • Supported formats: PDF, DOCX, PPTX, XLSX, TXT, JPG, PNG, GIF, WEBP
  • 50 MB max per file
  • Visibility control: All Participants or Speakers Only
  • Drag-and-drop ordering
  • Agenda builder linking documents to agenda items

Voting & Elections

  • Plurality — simple For / Against / Abstain
  • Single Transferable Vote (STV) — ranked-choice, drag-to-rank interface
  • Multi-position — elect multiple candidates across multiple seats
  • Weighted voting — per-voter vote weights for shareholder meetings
  • Manual open/close or automatic scheduled open/close
  • Pre-open checklist enforcement
  • Vote receipt code for voter verification
  • Votes locked after submission
  • Candidate profiles: name, photo, bio
  • Election lifecycle: Draft → Configured → Open → Closed → Certified

Q&A Management

  • 3-stage moderation pipeline: Screen → Select → Respond
  • Screeners review and approve/reject submissions with internal notes
  • Selectors route approved questions to the speaker queue with priority ordering
  • Speakers answer from queue; mark answered or defer
  • Optional anonymous submissions
  • Participant upvoting to raise question priority
  • Organizer can open/close Q&A at any time
  • Dedicated Screening Room (separate view from main meeting)
  • Full Q&A transcript captured post-meeting

Live Meeting Tools

  • Agenda panel — track and advance agenda items
  • Chat — public messaging or direct to specific participants
  • Documents panel — surface documents to participants live
  • Q&A panel — all, pending, approved, answered views
  • Votes panel — open and close elections in real time
  • Participant List — view, mute, remove, or move participants
  • Direct Conversations — private messaging between organizers, speakers, and screeners
  • Quorum tracking — real-time status indicator and log
  • Meeting Recording — auto-capture; available 30–60 min post-meeting; 90-day retention

Breakout Rooms

  • Up to 50 simultaneous breakout rooms
  • Assignment methods: Automatic, Manual, or Participant choice
  • Custom room naming
  • Move participants between rooms at any time
  • Broadcast messages to all rooms simultaneously
  • Recall all participants with countdown timer
  • Votes and Q&A paused automatically while rooms are open

Outreach & Notifications

  • Personalized magic link invitation emails per participant
  • Configurable pre-meeting notification emails
  • Announcement messaging to all participants
  • SMS Notifications — bulk text messages before, during, or after meetings; scheduled or immediate; delivery tracking by carrier; STOP opt-out compliance
  • Voice Broadcasting — pre-recorded or text-to-speech announcements to participant phone lists at scale; AMD voicemail fallback; real-time delivery dashboard
  • Phone Callouts — automated outbound dialing that connects answered calls directly into the live meeting; real-time dashboard; inbound callback support
SMS, Voice Broadcasting, and Phone Callouts are available for large-scale events and are managed by Converso platform administrators. Contact us to enable these for your organization.

Post-Meeting Reports

  • Attendance Report — participant counts, join/leave timestamps, connection method, quorum log
  • Vote Results — ballots cast, per-candidate breakdown, abstentions, STV transfer breakdown; certifiable to lock results
  • Q&A Transcript — all questions with status (approved, answered, rejected) and submitter info
  • Meeting Recording — playback and download
  • ZIP Export — all reports in a single download

Ready to see it in action?

Book a personalized demo and see how Motion Meetings handles your next AGM or formal meeting.

Book a Demo